Document Scanning & Document Management Solutions

The era of Electronic Medical Records (EMR Systems) is upon us with healthcare facilities and medical professional across the nation having understood that to ensure their compliance with HIPAA and receive the Healthcare Stimulus Benefits, adopting the digitalized way of saving patient data is now an undeniable necessity. Electronic Medical Records (EMR System) refer to the process of processing, saving and retrieving patient data in the electronic health records format. This invariably means that all the existing paper-based patient records should be integrated with the EMR Software adopted by a healthcare facility. The conversion of paper-based patient records and imaging medical records into the digitalized format can be accomplished via EMR Scanning. This underlines the fact that scanning of patient electronic health records plays an integral role in completing a healthcare entity's progression towards comprehensively adopting EMR Systems and achieving HIPAA Compliance.

EMR systems are being put forth as a part of federal initiative in the healthcare sector since it has been established that the overall quality of patient care is bound to benefit if electronic records replace paper-based records. Reasons for this are rather simple-to-understand since the use of scanned patient data puts forth many advantages such as:

  • Easier collaboration between physicians across different clinical departments or far-located healthcare settings
  • Instant access to patient records via the EMR software where scanned patient records are accessible at the touch of a mouse
  • Faster diagnostic processes, like Clinical Testing, where imaging studies are saved, edited and forwarded to different medical specialties much faster via EMR Imaging systems
  • Scanned patient documents are easier to protect against illicit sharing since establishing security protocol for digitalized patient data is easier
  • Use of scanned patient records/test results means that patients don’t need to carry physical records/files every time they seek a medical consultation
  • Healthcare facilities get substantial cost-savings since the space, manpower and employee time spent on maintaining paper-based records is neutralized

When these obvious advantages of adopting an EMR Software are understood, it is clearly visible that an EMR methodology presents a better future for the healthcare niche, helping clinics cut down their operational costs, helping patients feel secured about the safety of their personal data and leading the healthcare industry towards a more patient-friendly and affordable way of functioning. This is why most clinics and hospitals have started to adopt EMR Software Document Scanning systems that can help them achieve their objective of becoming EMR-compliant while maintaining their conformity with HIPAA's benchmarks.

Electronic Medical Records are touted as an inescapable prerequisite for the electronic health records storage, sharing and access to patient data in hospitals, i.e. in a manner that does not compromise upon the integrity of handling patient information. To ensure this, EMR Scanning has developed into a highly specialized segment, offering progressive, easy-to-install systems that can scan and store every type of patient record(s) including:

  • Birth Records
  • Type/Cross Records
  • Growth Charts
  • Immunization Records
  • Medications—Chronic, Incidental & PRN
  • Nursery Records
  • School, Scout PE's
  • Special Evaluations
  • History of Referrals & Specialists Consultations
  • NICU Records
  • State Screen
  • Allergies & Sensitivities
  • Prior Wellness Checks
  • Family History
  • Lab Reports
  • Legal Documents—custody, adoption, POA, Living Will, etc.
  • Diagnostic & Medical Imaging Reports
  • Insurance History
  • Demographic Sheet

Medical Records Scanning
EMR Scanning is essentially a part of the Document Management Solution offered by an EMR Software. Every EMR solution aims to provide the same, basic functionality, i.e. convert every form of clinical or patient data into the easiest, most affordable and easy-to-retrieve & share format. This is can be easily achieved when medical records are converted into PDF files. Also referred to as EMR Scanning, this serves many advantages:

Clinical Document Purging
Before files are submitted for scanning, information that no longer makes clinical or regulatory sense can be obliterated by simply removing the unwanted sheets. This process is rather easy where the physician’s office personnel merely need to mark-out or remove the sheets that shouldn't be scanned. This helps to cut down upon scanning volumes and fastens the entire process.

Using Smarter Functionalities
Patient documents belonging to various medical specialties can be scanned and grouped into a single file. For this, the EMR scanning software needs a few selections to be made and then, the entire process is executed via automated functionalities. Further, various patient documents can be merged into a single, scanned PDF file that helps to make the patient records more concise and easy-to-view for the physician. Similarly, Bookmarking the scanned files allow easy browsing and quicker searching through the PDF files. These simple-but-helpful ways of using a scanning EMR process help to fasten the conversion of paper-based patient files into better-organized, systematically-compiled and easily-searchable scanned patient data.

Professional EMR Scanning Services Have the Answers!!
Yes, there are plenty of freely-downloadable and retailed EMR software solutions, including EMR scanning systems, that promise to guide healthcare facilities through the entire passage of attaining efficient EMR functioning. However, it should be noted that without proper assistance during this transformation, clinical settings can find themselves confused and prone to hampering their own functioning. This is mainly because merely feeding files into the scanner and creating scanned records are only the most basic dynamics of this process. The digitalized patient data needs to undergo comprehensive quality control checks to ensure that the data is saved in a secure and easily-retrievable manner. Failure to do can result in losing patient data or being unable to locate it even after having systematically scanned it—something that contradicts all the reasons for adopting Electronic Medical Records. Answers to such apprehensions are with experienced professionals, i.e. vendors who have handled the nuances of EMR Scanning Records and know how to ensure that clinical facilities can achieve a fully-functional EMR method of functioning in a more cost-sensitive and undemanding manner. For instance, it cannot be expected of the clinical staff to know that scanning images in grayscale means saving upon costs, reducing the data storage requirements and also creating room for greater customization in terms of improving the quality/clarity of the imaging records. Professional EMR scanning vendors understand that different medical entities put forth unique issues when using EMR Software barcode document scanning and the presence of such professionals ensures that federal compliance with HIPAA regulations, readability of the scanned patient charts and the indexing/archiving benchmarks are met. Contracting a EMR Scanning service provider ensures that while the healthcare provider/organization can continue focusing upon it primary objective of ensuring better services for its patients, its organizational requirement of becoming a smart, EMR System user is met in a more customized and financially-sensitive manner. is at the helm of helping healthcare organizations and physicians understand the various aspects of using Electronic Medical Records. provides assistance towards making better-informed decisions at the time of choosing EMR Software Document Scanning systems. also provides various services in this medical records niche, helping healthcare business settings create a 'service-package' that is best suited to their budgetary & personal preferences. Edocscan’s list of services includes:

  • Medical Data Entry
  • OCR Scanning Service
  • Indexing Solutions
  • Litigation Support
  • Records Management at Offshore Prices
  • OCR Conversion of Scanned Documents into PDF/Word/Excel Files
  • Document Imaging Services for Legal/HR Documents or Medical Manuals
  • Backfile conversion
  • Creating Engineering & Architectural Plans
  • Paper to Cad Conversion
  • Guidance for achieving BIM Healthcare
  • Medical Records Storage to CD

Scanning Company offices
Offices in New York NY, New Jersey, Philadelphia, Orange County California and Kolkata India serving NJ, CT, PA, NYC, Los Angeles, San Diego, and Connecticut.

Document scanning service facilities in the NY, NJ, CT, PA, Houston and LA Orange County communities. Our New York office located 5 minutes from Midtown Manhattan provides scanning services to New York City, Connecticut and New Jersey. We service Southern New Jersey and Pa, with an office located just minutes outside Philadelphia. The Philadelphia office serves Pennsylvania, Baltimore MD, Maryland, Washington DC and Virginia. The Los Angeles office is based in Orange County California to offer San Diego, Los Angeles and California document scanning. Additionally, our Kolkata India facility offers Autocad and data entry at offshore prices.

For info email us: info[at]